Accommodation and Visa Support

Accommodation

Rooms have been reserved at hotels around Conference venue (Kasugano International Forum, Nara) by KNT.
Hotel reservations are proceeded on first-come-first-served basis.

NOTE!
Please be aware that there are some companies approaching Speakers about hotel room bookings.
We would like to make you aware that this is in no way linked to CSW2019. Don’t give away any credit card details!

Hotel List

Notes:
1. All room rates are per room per night including breakfast, service charge and 8% of consumption tax.
2. Rates above are valid only during the period of CSW2019 meeting.
3. Rates and information above are subject to change without notice.

Payment

Payment should be made by May 7, 2019.
*No registration / reservation will be confirmed without completion of payment.
*All payment must be paid only in Japanese yen.

Confirmation

Final Confirmation Sheet will be sent by email to applicants who completed the payment.
Please present this confirmation at the Registration Desk at the conference venue as proof of your registration.
Applicants will receive all the documents at the conference venue.

Change & Cancellation Policy

In case of change or cancellation, a written notification should be sent to KNT by e-mail (csw2019-regist@or.knt.co.jp).
The date and time of the change and cancellation will be based on the working hours (Mon – Fri 9:30-17:30 [JST] except national holidays (Jan. 14, Feb. 11, Mar. 21, and Apr. 27 – May 6).
After working hours, cancellation will be made on the next day, which may incur charges.

Cancellation Policy for Hotel Accommodation:
21 days prior to the arrival date: No Charge
20 to 8 days prior to the arrival date: 20% of daily room charge
7 to 2 days prior to the arrival date: 30% of daily room charge
1 day prior to the arrival date: 40 % of daily room charge
Cancellation after arrival or on the day: 50% of daily room charge
Cancellation without notice (No-show): Total Amount 100%

Refund

Refunds will be made during or after the conference upon with deducting bank transfer fee / credit card service charges and the cancellation penalties.
Due to the system setting, only full-amount refund is available. If any partial refund should be made for change / cancellation, the registration desk will firstly make a full-amount of refund to the registered credit card and charge the amount after deducting change or cancellation penalty.
If payment was made by credit card, refund will be made to the same credit card.
If the payment was made by bank transfer, please inform us your bank account.

Visa Support

If you need a visa to enter Japan, we will assist you in providing following documents for your visa application:

• Letter of Guarantee
• Letter of Reason for Invitation
• Schedule of Stay

In order to obtain our assistance, you must meet all three requirements below:

1. You are the author/co-author of an accepted paper or a member of the conference committee.
   (Please note that acceptance of the paper will be finalized at the beginning of March, therefore, after that applicants may receive the assistance.)
2. You have completed online registration.
3. You have paid the registration fee.
4. If you wish to bring any accompanying persons and request the visa support for him/her with yours, he/she must be your legal spouse or children.

Please note that your request will not be accepted if any of these requirements is not satisfied.
Requests for assistance should be directed to the CSW 2019 Registration Desk at csw2019-regist@or.knt.co.jp.

For visa application details, please contact your nearest Japanese diplomatic mission.
Visa Information (Ministry of Foreign Affairs of Japan)

Attention!!

For your information, CSW 2019 Registration Desk will be closed from 27th April to 6th May, 2019 due to national holidays of Golden Week in Japan.

For attendee who need visa to enter Japan, please proceed your online registration to CSW 2019 and make the payment at your earliest convenience.
After that, please send an email to csw2019-regist@or.knt.co.jp with your Registration ID and Abstract No. for visa support assistance.

You are requested to send us email for visa support assistance before deadline below:
Deadline for visa support assistance:
19th April, 2019, 17:30pm (Japan Standard Time)

* Visa support document will be prepared and mail to you before 27th April, 2019.
* Please note that your request will not be accepted if any of these requirements is not satisfied.