Visa Application
Entry to Japan
The following items will be needed to enter Japan.
Please make sure you carefully read the following conditions and check if you meet the requirements before you request. Kindly note that CSW2026 does not support visa applications for visits involving both CSW2026 attendance and private sightseeing. In this case, please arrange a tourist visa on your own.
Applicants must meet all of the following conditions to apply for the visa:
- 1. You have submitted an abstract.
- 2. Your paper has been accepted.
- 3. You have completed the online registration.
- 4. Your registration fee has been paid.
* Please note that if any of the above requirements is not met, the visa support cannot be accepted.
The following documents will be issued to applicants who meet all of the above conditions:
- * Invitation Letter
- * Letter of guarantee
- * Letter of reason for invitation
- * Schedule of stay
- * Certificate of Employment of the Inviter
< Please read the following before applying for the visa >
- Citizens of certain countries/regions must have a short stay visa to enter Japan. Please refer to the following website of the Ministry of Foreign Affairs of Japan for details. https://www.mofa.go.jp/j_info/visit/visa/index.html
- Since it takes time to obtain a visa, we suggest you contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence as soon as possible to ask for the detailed procedure and required documents.
- Please note that it may take a week or more to prepare the documents. It may also take time to send them to you.
- Preparation of visa documents does not guarantee entry to Japan. The visa application must be handled on your own responsibility, and CSW2026 has no responsibility for any cancellation fees for flights, accommodations, etc.
- Please confirm in advance whether you need a transit visa if you fly to Japan via another country.
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
Visa Application Deadline
April 24, 2026 [JST]
In order to prepare visa application documents, we need the following information.
Please prepare them when you contact the visa support desk.
- Copy of your passport (PDF or image files)
- Occupation
- Embassy or Consulate-General where you will apply
-
Flight information (Date/Flight number):
– Arrival in Japan
– Departure from Japan -
Place of stay:
– Name of hotel/accommodation
– Check-in / Check-out dates
Visa guarantee period
The maximum guarantee period for CSW2026 is as below.
From May, 22-31, 2026
* If you wish to extend your stay before or after the guaranteed conference period, you may apply for a tourist visa at the discretion of the Japanese Embassy or Consulate.